HUMAN RESOURCES POLICIES AND PROCEDURES MANUAL

Topics: Employment, Human resource management, Human resources Pages: 103 (26226 words) Published: November 20, 2013

KENYA NATIONAL BUREAU OF STATISTICS
__________________________________

HUMAN RESOURCES POLICIES AND PROCEDURES MANUAL

DIRECTOR GENERAL

KENYA NATIONAL BUREAU OF STATISTICS
P.O. BOX 30266-00100
NAIROBI

January 2011

TABLE OF CONTENTS

1.0INTRODUCTION1
1.1PURPOSE AND SCOPE OF THIS MANUAL1
1.2Definition of Terms2
2.0PRINCIPLES GOVERNING THE OPERATIONS OF THE BUREAU5
2.1Legislation5
2.2Vision5
2.3Mission5
2.4Core Values5
2.5Organisation structure of the Bureau5
2.6Key functions of the Bureau5
2.7Management of the Bureau6
2.8Day-to-day running of the Bureau7
3.0GUIDELINES ON TERMS AND CONDITIONS OF EMPLOYMENT8
3.1Categories of employment8
3.2Human resources requisition and planning9
3.3Interviews10
3.4Induction and orientation11
3.5General Terms of Employment12
3.6Appointment to probation and permanent employment12
3.7Employment of casuals14
4.0GENERAL WORKING AND DEPLOYMENT CONDITIONS15
4.1Conflict of interest15
4.2Directors/ Senior Managers/Managers responsibility to staff17 4.4Inappropriate workplace behaviour18
5.0ATTENDANCE, LEAVE AND ABSENCE FROM WORK20
5.1Hours of work20
5.2Punctuality and attendance20
5.3Leave regulations21
6.0TRAINING AND DEVELOPMENT26
6.1Policy26
6.2Training procedure26
6.3Eligibility for sponsorship for long term courses26
6.4Eligibility for short term courses27
6.5Self sponsored courses27
6.6Conditions applicable to employees’ attending courses in Kenya28 6.7Private training not required by the Bureau28
6.8Course Approval28
6.9Study Leave29
6.10Completion of training30
6.11Bonding30
6.12Funding for training programmes30
6.13Implementation strategy31
6.14Monitoring, evaluation and feedback32
7.0INTERNSHIP POLICIES AND PROCEDURES33
7.1Purpose33
7.2Principles of internship33
7.3Objectives33
7.4Recruitment of Interns33
7.5Terms of Service34
7.6Attendance of training programs34
7.7Monitoring and evaluation34
7.8Termination34
8.0HARASSMENT35
8.1Statement on Harassment35
8.2Purpose35
8.3Definition35
8.4Conditions that qualify as harassment36
8.5Reporting harassment cases36
8.6Making a formal complaint36
8.7Confidentiality37
8.8Sanctions that may be applied38
8.9Representation38
9.0PERFORMANCE MANAGEMENT39
9.1Procedure39
9.2On-going Performance Appraisal40
9.3Mid-Year Performance Review40
9.4End of Year Appraisal Process40
9.5Recognition and commendation41
10.0COMPENSATION ADMINISTRATION42
10.1Job descriptions42
10.2Job evaluation42
10.3Salary, overtime, advances and loans43
10.4Performance evaluation process44
11.0EMPLOYEE BENEFITS45
11.1Medical benefit scheme45
11.2National Hospital Insurance Fund46
11.3Group life/Group Personal accident/Insurance Schemes48 11.4Pension/Gratuity Benefit Scheme48
11.5Allowances48
12.0SAFETY HEALTH AND ENVIRONMENT SECURITY, GENDER AND DISABILITY54 12.1Safety, Health, Environment & Security Statement54
12.2Medical Test54
12.3Occupational Safety54
12.4Drug and Substance Abuse56
12.5Management of HIV & AIDS and other diseases associated with stigma56 12.5.1KNBS Response to HIV and AIDS57
12.6Security at the Workplace57
12.7Gender policy58
12.7.1Policy statement58
12.7.2Gender responsive work environment58
12.7.3Gender Responsive Research59
12.7.4Gender and Information Communication Technology59
12.7.5Gender and Health59
12.8Disability policy59
12.8.1Identification of disabled employees59
12.9Strategies60
13.0COMPLAINT AND GRIEVANCE PROCEDURES61
13.1Policy objectives61
13.2Procedure61
14.0DISCIPLINARY PROCEDURES63
14.1Policy63
14.2Warnings63
14.3Types of indiscipline64
14.4Disciplinary procedure65
15.0PERSONAL RECORDS70
15.1Policy70
15.2Personal file access71
15.3Reporting changes in personal records71
16.0...
Continue Reading

Please join StudyMode to read the full document

You May Also Find These Documents Helpful

  • Essay on Human Resource Policies and Practices
  • HUMAN RESOURCE POLICIES AND ITS OBJECTIVES Essay
  • Human Resources Essay
  • Essay about human resources
  • Human Resources Policies Essay
  • Human Resource Research Paper
  • Essay on human resources
  • Human Resources Essay

Become a StudyMode Member

Sign Up - It's Free