Event Proposal

Topics: Management, Project management, Marketing Pages: 2 (265 words) Published: July 14, 2013
SAMPLE EVENT PROPOSAL

PROJECT AND TIME LINE
PROJECT DETAILS:
Proposed Event:
Event Element: (Events descriptions, Primary Goal (bulleted format) Date/Time:Location:
Organizers: (Name of Group and Position)
Contact Number:
Duration:
Venue:
TIME LINE PROCESS:
A. Discussion Round: (DATE: duration of development of proposal, discussion and consultation with joint committee) B. Appointment and confirmation of Event: (subject for approval, Date of Confirmed Event) C. Project Kick off Meeting: (Date of meeting, complete management plan, marketing and promotion, etc.) D. Submission and Feedback:

E. Project Execution:

SCOPE OF WORK
(This part will depends what event you will be handling, you can choose, it discusses the services that you can provide for your clients.) A. Promotional and Publicity marketing: viavariousmethodsandPRstrategiesthatincluderunningtele-faxingsoftware,coldcallings,VIPinvitation,pressreleases,mediaadvertisingandsoon B. Invitation to targeted booth participants: whichrangefromcorporateorganizations,government-linkedbodiesandagencies,entrepreneurs,privateandpubliccollegesanduniversitiesandsoon C. Sub Mini Event organization: thisreferstodevelopmentofanchoredandsub-eventswhichincludetalks,games,featuredmini-events,launchingandmore D. Booth and Set up Design: developmentofthemeandconcept,flowofevents,PAsystemandlogisticscoordination

WORK FLOW PROCESS
A. Design, Plan, and Execution
B. Back drop and Stage Creation
C. Presentation Tools
D. News Releases and Promotion drivers
E. Terms of Services
a. Minimum Guaranteed Head Count
b. Limited Time offer
c. Cancellation Policy
d. Rental Damage
e. Payment Due
VENUE LAYOUT
(design of the venue, table numbers, chairs, door)...
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